Our Full Support for Tour Organisers
We have prepared this section of the website to ensure that you, as the Tour Organiser, can be certain of the practical details relating to your tour arrangements and are able to answer any questions that your group’s parents and players may ask you.
Of course, should you need any further information, or if any of the details are unclear to you, then please do not hesitate to contact us by phone or email.
1) HOW TO BOOK
- Make a Provisional Booking – Email us at team@junioreuropeancup.com with details of your chosen package, the teams you are wishing to enter and the expected number of players, managers and supporters and we will then reserve your requested places for 2 weeks free of charge.
- Confirm your Booking – Complete our online Booking Form and make the appropriate deposit payment. We will then confirm the arrangements for you and email you the Confirmation of Booking. Please then check the details stated on the Confirmation of Booking to ensure all the details are correct. Should any details be unclear or not match your understanding of the booking, please contact us within 7 days of receiving your Confirmation of Booking so that we can clarify the relevant details. Please note, deposit payments are non-refundable.
- Stage Payment and Final Balance Payment – The Confirmation of Booking will include the dates by which you must make the stage and final balance payments. Please ensure you diarise these dates and notify your group’s parents accordingly so that you can ensure that you are able to make the payments by the dates stated.
- Tournament Final Briefing Email – 4 weeks prior to the tournament, we will send out the Tournament Final Briefing Email, which will include all the information you need regarding the tournament, such as match timings and schedule, tournament rules, tournament results website link, your stadium tour time etc. Once again, should any details be unclear or not match your understanding of the booking, please contact us within 7 days of receiving your Tournament Final Briefing Email so that we can clarify the relevant details.
2) OUR SAFETY MANAGEMENT STANDARDS
You can rest assured that at ProPlay Sports Tours, the safety and security of you and your group is our absolute priority. All suppliers are chosen for the quality of their services, compliance with our safety management standards and experience in working with youth groups. We offer 24-hour support throughout your time away on tour and all our Tournament Directors are DBS checked.
3) YOUR FINANCIAL PEACE OF MIND
ProPlay Sports Tours Ltd is a company committed to customer satisfaction and consumer financial protection. We are therefore pleased to announce that, at no extra cost to you, and in accordance with ”The Package Travel and Linked Travel Arrangements Regulations 2018” all passengers booking with ProPlay Sports Tours Ltd are fully insured for the initial deposit payment and subsequently the balance of monies paid as detailed in your booking confirmation, should you incur cancellation or curtailment of your travel arrangements due to the insolvency of ProPlay Sports Tours Ltd. This insurance has been arranged by Towergate Travel through Evolution Insurance Company Ltd.
4) TOURNAMENT SCHEDULE
The tournament is held on Saturday 31st May and Sunday 1st June 2025. You will be notified of your tournament match timings in your Tournament Final Briefing Email.
All age groups tournaments at The 2025 Junior European Cup are played at the season 2024/2025 age groups. All matches are played at 7-a-side and all teams are allowed a squad size of up to 15 players. Each team is allowed to have 3 team managers/assistant managers with them pitchside for the duration of the tournament.
The planned tournament format of 8 teams per age group means that every team will play 9 matches, with 4 matches played on the opening day and 5 matches played on the second day of the tournament. Each group match is 16 minutes in duration and each Finals match is 20 minutes in duration, meaning that every team will play 64 minutes on Saturday and 88 minutes on Sunday. Please note that subject to the total number of teams taking part in the tournament, you may play 5 matches on Saturday and then your remaining 4 matches on Sunday.
In the unlikely event that there is not exactly 8 teams taking part in a specific age group tournament, then ProPlay Sports Tours will reconfigure the tournament format to ensure the teams in that age group enjoy the best possible tournament experience. In this unlikely instance, all these teams will still be guaranteed 150 minutes playing time across the 2 days of the tournament.
5) REFEREES
Qualified referees are appointed to officiate all the tournament matches.
6) MEDICAL SERVICES
ProPlay Sports Tours will ensure the provision of pitchside first aid medical services throughout the tournament.
7) SPECTATORS
There is no admission charge to the stadium for spectators who have booked the 4-day Travel and Accommodation Package. Any spectators attending the tournament who have not booked the 4-day Travel and Accommodation Package will be required to pay Euros 5 per person per day admission to enter the stadium. Spectators must remain in the designated stand for the duration of their time at the tournament. Spectators are not under any circumstances allowed to go onto the pitch at any time.
8) PLAYER REGISTRATION
All teams will be required to complete our Player Registration Form, which includes the full name and date of birth of each player to be registered for the tournament. As Group Organiser, you shall confirm that all such details are correct. Teams will be asked to use their players’ passports as verification should there be any queries regarding players ages and the need to provide proof of age at the tournament.
ProPlay Sports Tours shall only use the personal information held in the Player Registration Form for the purposes of organising the Tournament. In supplying personal information on the Player Registration Form, each member of your group consents to ProPlay Sports Tours processing this personal data in such a way. You shall ensure that each member of your group is aware of this and gives their consent accordingly.
9) TROPHIES & AWARDS
All players will receive a quality medal and personalised certificate as a memento of their participation in the tournament. The Winner and Runners Up teams in both The Champions Cup Finals and The Shield Cup Finals at each age group will also receive Tournament Trophies.
10) EXCHANGE OF PENNANTS
Although not compulsory, it is customary for teams to exchange a pennant or small memento before each game, in keeping with the spirit of this international tournament.
11) TOURNAMENT WRISTBANDS
Each member of your party will be allocated a wristband by ProPlay Sports Tours. Please be aware that you must wear the wristband throughout your time at the stadium in order to attend the tournament.
12) WARM UPS & TEAM TALKS
Due to time and space constraints, it is not possible for teams to undertake warm-up routines and team talks on the pitch before (or after) matches. Gentle stretching exercises and team talks should therefore be conducted beyond the pitch perimeter while waiting for your next match to begin. Players must remain beyond the pitch perimeter when they are not playing. In addition, due to the lack of space at the stadium for warm-up routines, teams are only allowed to bring 1 football with them in to the stadium to use as part of their warm up.
13) ACCOMMODATION
To comply with Spanish legal requirements for accommodation bookings, we require Group Organisers to provide us with a completed list of all the passengers names, along with their dates of birth and their passport numbers.
The accommodation we use offers rooms for 2 guests (and sometimes 3 or 4 guests) to share the room. For any guests requiring single room occupancy, a charge of £80 per night (£240 for 3 nights) will apply.
At all accommodation we will aim to arrange for your group’s rooms to be as close to one another as possible, however this cannot be guaranteed.
An increasing number of accommodations require a damage deposit, this will either be shown on your final balance invoice or it will be payable on arrival; it is refunded provided no damage is incurred. If a damage deposit is required then we will advise this at the time of booking or as soon as this is made known to us.
14) BREAKFAST AT ACCOMMODATION
All accommodation is arranged including breakfast each morning.
15) COACH TRANSFERS
Our 4 day travel and accommodation-inclusive package includes coach transfers in Spain. On arrival in Spain on Friday, you will be transferred by coach to your hotel. On both Saturday and Sunday, ProPlay will provide coach transfers from your hotel to the stadium and then back to your hotel. On Monday, you will be collected from your hotel and will take your coach transfer back to the airport for your flight home.
The price of the 4-day Travel and Accommodation package is based on collecting you from and returning you back to Seville Airport. Should you choose to fly to and from an alternative airport (Malaga, Gibraltar or Jerez) rather than Seville airport, then a £50 per person return coach transfer supplement will be charged due to the longer transfer time. Approximate transfer times are Jerez Airport (1 hour), Gibraltar (2 hours) and Malaga (3 hours).
You are responsible for ensuring that you meet the coach at the times specified in your Tournament Final Briefing Email. In the event that you are late for the stated meeting times, we cannot be held responsible if your lateness results in your subsequent late arrival at the accommodation or the tournament and if you therefore have to forfeit any matches that you are late for.
Subject to the size of your group, we reserve the right to use Taxis in place of a coach for your transfers.
16) YOUR TRAVEL ARRANGEMENTS TO SPAIN
ProPlay Sports Tours does not provide any flight arrangements. You will therefore need to book your own flights to and from Spain. The most convenient airport to fly to is Seville Airport. Alternative flight destination Airport options include Malaga, Gibraltar and Jerez.
17) SEVILLE EXCURSIONS
We offer a limited range of pre-bookable optional excursions that you can choose to enjoy during your time in Seville. These excursions can be pre-booked at any time up to the date of your final balance payment. Please note that availability for each excursion is limited, so we recommend that you contact us to book your chosen excursions at the earliest possible opportunity. Excursion places will be sold on first come, first served basis. In the event that a specific excursion becomes unavailable at any time for any reason once you have booked it, then we will offer an alternative excursion or, if you prefer, refund the cost of the excursion to you.
18) TRAVEL INSURANCE
It is a condition of booking that you have adequate travel insurance in place for the duration of your time away. It is your responsibility to ensure that you have adequate insurance cover to protect you and your group against the need to cancel your tour and/or provide assistance if group members are injured or ill, and that the insurance cover you purchase is adequate for your needs. You must be satisfied that your insurance fully covers all your group’s personal requirements, including pre-existing medical conditions, sports participation, cancellation charges, medical expenses and repatriation in the event of accident or illness.
19) BEHAVIOUR & CONDUCT ON TOUR
It is the responsibility of the tour organiser and all adults in the group to ensure that the behaviour of all members of your group is acceptable at all times. In cases of unacceptable behaviour, we reserve the right to terminate your participation in the tournament and to cease the provision of your tour arrangements. No refunds will be made and we will not pay any expenses or costs incurred as result of the termination of our services.
20) TOURNAMENT PHOTOGRAPHY AND VIDEO FILMING
By booking to take part in the tournament, you are also agreeing that ProPlay Sports Tours may, if appropriate, use any photographs or video footage taken by the official tournament photographers and official tournament film crew of individual players or teams in our marketing literature, website and advertising. If you do not wish photography or video footage of your players or teams to be used for this purpose for any reason, you must notify us in writing prior to the tournament.
21) PASSPORTS & VISAS
Your Group’s individual passport and visa requirements and other immigration requirements are your responsibility. We do not accept any responsibility if you cannot travel or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities.